Multiple Recruitment For Office Assistants In Canada

Multiple Recruitment for Office Assistants in Canada

An Office Assistant is a professional who oversees clerical tasks, such as sorting and sending mail. They keep an inventory of office supplies and order new materials as needed to ensure that the workplace is neat and clean for visitors or clients.

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The land of Canada, stretching from the Atlantic to the Pacific and from the Arctic Circle to the U.S. border, is the second largest country in the world.

Its enormous area includes many different geographical features and climates. The St. Lawrence Seaway and Great Lakes link eastern and central Canada and makeup one of the world’s major inland waterways.

Toronto is Canada’s largest city. Ottawa, the capital, is next in size. Other large metropolitan areas are Montreal, Vancouver, and Calgary.

The country has a set down principles which strictly forbid discrimination through employment in the country. Discrimination in regards to gender, nationality, disability, religion, race, and all others.

Job Summary

Presently, we have multiple job openings for hardworking, talented, competent, and suitably qualified personnel by reputable employees in the country to serve as Office Assistants. It’s however vital that a successful candidate must be able to demonstrate a high level of proficiency, capable of thriving under pressure, and exceptional multi-tasking skills.

Job Duties and Responsibilities

You’ll be responsible for the effective organization of the office
You’ll be responsible for the effective and professional scheduling of appointment and meetings
You’ll handle various clerical tasks ranging from printing, copying, filing and others
You’ll be responsible for the professional resolving of guests inquiries, issues, and complaints.
You’ll friendly and professionally welcome and greet guests to the organization.
You’ll adhere strictly to safety and health regulations
You’ll execute all other assigned duties

Job Skills and Requirements

High school diploma
Good organization skills
Previous experience is required
Exceptional time management skills
Good communication skills
Pay strong attention to details
Effective interpersonal skills
Good problem solving skills
Friendly an positive attitude

Education Requirements

Minimally, administrative office assistants need a high school education and a positive attitude. Courses taken in high school or at a community college in English, communication, computer keyboarding, information technology, bookkeeping and public relations may be preferred or required.

Completion of an associate’s or bachelor’s degree in a business-related field can be an asset when seeking a competitive position with attractive pay and benefits. Legal and medical administrative and secretarial assistants need training in technical writing and the terminology used in their field.

Survey data from May 2016 showed that administrative office assistants and secretaries reported a median salary of $37,230 per year, or $17.90 per hour, as reported by the U.S. Bureau of Labor Statistics.

Administrative office assistants and secretaries in the lowest-paid 10 percent of the salary scale earned under $22,930. Those in the top 10 percent of the salary tier made over $62, 230.

Industry

Administrative office assistants work in virtually every industry, but most are concentrated in business, government, education, healthcare, and the nonprofit sector.

In May 2016, nearly 4 million people in the United States worked as administrative office assistants or secretaries, according to the BLS. Most worked in full-time jobs.

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Years of Experience

In some organizations, administrative office assistants receive seniority based on years of employment with the company. Seniority gives them certain advantages over newly hired employees such as better hours, longer vacations, and more job security.

Those with experience may receive preferential consideration when an internal opening is announced. Executive administrative assistants who report directly to the boss typically have prior work experience and a reputation for being highly competent and dependable.

Salary Ranges of Office Workers

A smooth-running office requires the orchestrated efforts of many types of office and administrative professionals. Over 18 million office workers were employed in the U.S. as of May 2020, earning an average salary of $42,390 per year, or $20.38 per hour, according to the U.S. Bureau of Labor Statistics (BLS).

Office worker pay largely depends on years of experience and scope of responsibilities. Entry-level office workers might start out making $25,170 or less, while skilled office workers at the 90th percentile on the office salary continuum annually earn around $65,020 or more.

General Office Clerks

General office clerks often sit at a front desk greeting visitors, providing information, transferring phone calls, setting up appointments, updating electronic records, copying, gathering information and preparing bill statements.

A high school diploma or GED is the typical educational requirement. Employers usually provide a few weeks of on-the-job training.

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Secretaries and Administrative Assistants

The job of a secretary or administrative assistant is more complex than that of an office clerk. Along with general office duties like filing or data entry, they draft correspondence, create spreadsheets, prepare reports, edit documents and manage databases.

Most have a high school diploma or GED along with high school or post-secondary training in computer software applications. They may start their career as a general office clerk and receive on-the-job training for their new role.

To be successful in this job, these office workers must have excellent decision-making and interpersonal skills. Annual office wages range from $25,630 at the 10th percentile to $59,090 at the 90th percentile, according to BLS. The median salary reported by BLS was $38,850 per year.

Executive Secretaries and Executive Assistants

Experienced secretaries and administrative assistants with top-notch office skills may be tapped for executive roles. Their duties include training and supervising less senior office workers.

Other job responsibilities entail helping a company executive with research, statistical reports and handling public inquiries. They must be proficient with technology and highly organized.

The BLS notes that employers prefer applicants with a bachelor’s degree or some college courses for these high-level office positions. Annual office wages ranged from $39,350 at the 10th percentile to $94,830 at the 90th percentile, according to BLS. The median salary reported by BLS was $63,110 per year.

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Business and Administrative Managers

Business office managers and administrative services managers coordinate an organization’s support services functions. Their goal is to ensure efficiency, timeliness, and continuity of operations for a large area under their supervision such as the record-keeping department.

They spend their days supervising office workers, ordering new equipment, streamlining processes, and setting improvement goals for business office logistics.

Most of these professional office workers have a bachelor’s degree and years of progressive administrative experience. Annual office wages ranged from $56,080 at the 10th percentile to $169,930 at the 90th percentile, according to BLS. The median salary reported by BLS was $98,890 per year.

Frequently Asked Questions (FAQ)

What does an Office Assistant do?

Office Assistants are a vital part of any office. They may go by other related names, such as an Administrative Assistant or Secretary, but they all have one thing in common; their role is to support the staff members at hand and make sure everything runs smoothly behind the scenes.

What are the duties and responsibilities of an Office Assistant?

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An Office Assistant’s responsibilities include taking calls from customers and delivering messages while also using basic office equipment like faxes or scanners. They help maintain files to keep track of important documents, organize travel arrangements, manage supply inventory and perform data entry as required.

What makes a good Office Assistant?

A good Office Assistant needs to have excellent organizational skills and a good eye for detail so nothing falls through the cracks, but they also must be able to work well with others and customers if needed. They often use critical thinking when making decisions independently, which is helpful during busy times.

Who does an Office Assistant work with?

Office Assistants work with a variety of professionals in office settings. This can include Office Managers and other leaders within an organization.

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Job Duties and Responsibilities

Job Skills and Requirements

Education Requirements

Industry

Years of Experience

Salary Ranges of Office Workers

General Office Clerks

Secretaries and Administrative Assistants

Executive Secretaries and Executive Assistants

Business and Administrative Managers

Frequently Asked Questions (FAQ)

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